Terms

Hockey Australia

2025 Hockey Australia National Registration Terms and Conditions

Your application for membership will be considered and may be accepted or rejected in accordance with the relevant AHO's governing rules. In consideration of Your application for membership of the AHO, You agree to the following terms and conditions:

Definitions

1. In these terms and conditions, the following words have the corresponding meaning:

(a) Activity means participating in any capacity in any hockey match, competition, event, or activity (including training), whether on a one-off basis or as part of a series, league, or competition, which is sanctioned or organised by a Relevant Organisation, including but not limited to participation as a player, coach, support personnel, official or administrator.

(b) Australian Hockey Organisation (AHO), which means and includes Hockey Australia, Member Associations, Regional Associations and Clubs.

(c) Club means any hockey club which is a member of, or affiliate to a Regional Association or Member Association that enters a player or a team to participate in an Activity.

(d) Hockey Australia (HA) means Hockey Australia Limited (ACN 088 988 836).

(e) Member Association (MA) means each state and territory member of Hockey Australia recognised under the Hockey Australia Constitution.

(f) National Integrity Framework (NIF) means the Hockey Australia National Integrity Framework consisting of the following five (5) policies:

a. Safeguarding Children and Young People Policy

b. Member Protection Policy;

c. Competition Manipulation and Sport Gambling Policy;

d. Improper Use of Drugs and Medicine Policy; and

e. Complaints, Disputes and Discipline Policy

subject to amendment from time to time and made available at www.hockey.org.au/integrity.

(g) Participant means a person who is registered, or entitled to participate, in an Australian Hockey Organisation Activity

(h) Regional Association means those regional or metropolitan hockey associations which are members of, or affiliated to a Member Association.

(i) Rules mean all rules, regulations, by-laws and policies of the relevant Australian Hockey Organisation, including but not limited to the:

a. Relevant AHO’s constitution;

b. Hockey Australia National Integrity Framework;

c. Hockey Australia Code of Conduct;

d. Hockey Australia Social Media Policy; and

e. Hockey Australia Concussion Policy

subject to amendment from time to time and made available at www.hockey.org.au/integrity or as made available by the relevant AHO.

(j) You, Your or Yourself means you, and any child or young person under 18 upon whose behalf you register with an Australian Hockey Organisation, and accept these terms and conditions, where the context so permits.

Compliance with Rules

2. You commit to safeguarding all Participants, particularly children and young people, from harmful behaviours such as abuse, bullying, harassment, discrimination, grooming, and other forms of misconduct. You are expected to report any incidents or concerns promptly.

3. You agree to be bound by and comply with all Rules, directions, determinations, and decisions made by the relevant AHO.

4. You acknowledge and accept that breaching any Rules may result in disciplinary action.

5. Without limiting the application of any relevant Rules or any right to terminate Your membership under the AHO's governing rules, the AHO may terminate your membership registration at any time, including if your participation or behaviour interferes with any other Participant's safety or enjoyment of hockey, subject to any requirements of the AHO's constitution.

6. You accept responsibility for familiarising yourself with the Rules and any updates, as well as additional Rules adopted by the relevant AHO and communicated to You in the future.

7. HA will provide educational resources to assist Participants in understanding their obligations under the National Integrity Framework and other Rules. Visit www.hockey.org.au/integrity for more information.

Reporting Obligations

8. You agree that if you see, hear, or experience any suspicious or unwelcome activity, or any integrity issues or concerns, including but not limited to child safety, abuse, harassment, bullying, match-fixing or doping, you must report it through one of the following channels:

· Email: integrity@hockey.org.au

· Online: https://hockeyaustralia.stoplinereport.com

· Phone: 1300 30 45 50

· Child Safeguarding and Discrimination complaints can be lodged directly to Sport Integrity Australia online at https://www.sportintegrity.gov.au/contact-us/make-an-integrity-complaint-or-report

Assumption of Risk

9. There are risks associated with participation in Activities, and accidents can and do happen, which may result in personal injury, death, or property damage. You should ensure You are aware of all risks involved, including those associated with any health condition You may have. You acknowledge, understand, and accept all risks involved in Your participation in Activities.

10. You consent to receive any medical treatment that an AHO reasonably considers necessary or desirable for You during your participation in Activities if you cannot make a rational decision about your consent at the time. You also agree to reimburse the relevant AHO for any costs or expenses incurred in providing you with such medical treatment.

Disclosure of medical conditions

11. You warrant that prior to undertaking any Activities You are:

a. and must continue to be medically and physically fit and able to undertake and participate in Activities; and

b. not a danger to Yourself or to the health and safety of others.

12. You acknowledge that You must not participate in any Activities if you have any preexisting medical or other condition that may affect the risk that either You or any other person will suffer injury, loss or damage.

13. You acknowledge that AHOs rely on information provided by You and that all such information is accurate and complete.

14. You agree to report any accidents, injuries, loss or damage You suffer during any Activities to the relevant AHO before You leave any relevant venue in the manner required by the relevant AHO.

Privacy and Use of Personal Information

15. The personal information that the AHO collects from You may be used and disclosed for the purposes set out in the HA Privacy Policy available at www.hockey.org.au/integrity and the privacy policy of the AHO, if any, including administering and marketing competitions, activities and other events; and the provision of hockey-related information and communication from AHOs.

16. You may opt out of your email being used for communication purposes by contacting the AHO and/or managing your communication preferences online.

17. The AHO may use third parties (such as IT providers, venue operators or survey providers) to collect your personal information or give them your information to help run hockey, as required by law. The AHO will always act in accordance with the Australian Hockey Privacy Policy and its privacy policy, if any.

18. Subject to applicable Rules (including the HA Privacy Policy), You consent to photographs and video captured, recorded and livestreamed during your participation in any Activities and to AHOs using your name, image and likeness in any form or medium for:

a. general marketing and promotional activities related to hockey in Australia; or

b. the administration of hockey in Australia (e.g., to assist in identifying and investigating prohibited conduct under the NIF or for use in disciplinary proceedings, including tribunal hearings)

in each case without your further consent being necessary.

19. If you do not wish to consent to your name, image and likeness being used for general marketing and promotional activities related to hockey in Australia, please notify the relevant AHO.

20. An AHO may apply additional terms and conditions in relation to your registration, including, but not limited to, the collection of your personal information.

21. Where there is any overlap between these terms and conditions and additional terms applied by an AHO in accordance with clause 18, the additional terms prevail to the extent of the inconsistency.

Insurance and Membership Cancellation

22. You become entitled to a level of insurance protection as detailed at www.hockey.org.au/play/registration-and-insurance. This coverage is limited and does not include all potential risks. You are strongly encouraged to review your personal insurance needs to ensure comprehensive protection while participating in Activities.

23. Subject to any requirements of the AHO's constitution, you must notify the AHO in writing if you wish to cancel your registration. Following the AHO's confirmation to you of your registration cancellation, you will have no entitlement to the benefits that attach to Participants.

24. Refunds will only be provided in the circumstances set out in the HA Refund Policy.

Parent/Guardian Declaration

Where the applicant is under 18 years of age the below must be acknowledged by the applicant’s parent or legal guardian:

You authorise and consent to the applicant registering and participating in Activities. In consideration of the applicant's membership to the AHO being accepted, You expressly agree to be responsible for the applicant's behaviour and agree to accept, in your capacity as parent or guardian, the terms set out in this membership declaration. In addition, You agree to be bound by and to comply with the Rules and all other rules, regulations, by-laws and policies of the AHO.

Hockey Queensland

Hockey Queensland Member Registration Terms & Conditions

Registration Disclaimer: By registering as a member of Hockey Queensland, you agree to comply with the rules, constitution, regulations and by-laws, codes of conduct and member protection policy of Hockey Australia, Hockey Queensland, your Association and your Club.

Current registered players and non-playing officials will be covered by the Sports Injury Insurance Policy provided by Hockey Queensland’s agent Honan’s Insurance. In consideration of your application or registration being accepted, you acknowledge and agree that:

Release and Indemnity: On consideration of the Association accepting your application for registration, you, to the extent permitted by law, release and will release the Association from all claims that you may have or may have had, but for this release arising as a result of, or in connection with, your registration and/or participation in any Hockey activities;
You will be bound by and agree to comply with the constitutions, regulations and policies of Hockey Queensland, the Association and Club;
You acknowledge that you are exposed to certain risks and that accidents can happen, which may result in you being injured or your property being damaged;
You declare that you are medically and physically fit and able to participate in any Hockey activities. You will immediately notify the Club and Association of any change to your medical condition, fitness or ability to participate.

Hockey Queensland Privacy Statement: Hockey Queensland is committed to the protection of your personal information. Any personal information you provide to Hockey Queensland will be used for the purposes and related purposes of registration administration, registration statistics for research, developing and managing new and existing programs, for strategic and planning purposes, for the promotion of hockey in Queensland, for communicating and providing information to participants about their registration and/or their involvement in programs and competitions, including those of sponsors and other general hockey activities. Hockey Queensland will not disclose any personally identifiable information obtained from you to other parties or for purposes other than those stated above. It is the policy of Hockey Queensland to comply with the Privacy Act. Personal information about you is only obtained from information provided by you. This data is collected by Associations (and Clubs) affiliated with Hockey Queensland.

Registered players and non-playing officials can change or gain access to their personal information or advise their wishes for their personal information to not be used for any of the above purposes by contacting their Association/Club or by contacting Hockey Queensland.

Hockey Queensland Use of Image Statement: Hockey Queensland reserves the right to use at its discretion, any photographic material of you in any form of media, art, advertising, promotional material, merchandise or film coverage for the purposes of publicity and /or marketing, without any compensation to you or approval by you.

If you do not consent to the use of your image, please contact the Hockey Queensland office in writing via email – hqoffice@hockeyqld.com.au

Hockey Queensland Refund Disclaimer: Hockey Queensland acknowledges there are certain circumstances that may warrant a refund of the registration fees. In this instance, submit a request for a refund with detailed reasons via email to hqoffice@hockeyqld.com.au. If the request is approved at Hockey Queensland’s discretion, the appropriate amount will be returned to the member. Please note that Hockey Australia’s policy differs from Hockey Queensland’s, any queries around this must be directed to them.

Hockey Queensland Dual Registration Disclaimer: Any player wishing to “Dual Register” for the current season, ie: play for two Clubs within two different Associations, must have met Hockey Queensland’s requirements for Dual Registration as follows:

Player has completed registration online to their Primary Club for the current season and paid the relevant Hockey Queensland player registration fee at the time of registration;
Player has requested permission from their Primary Club and Association, and obtained approval from them to dual register with a Secondary Club within a different Association for the current season;
Player has advised the Secondary Club of their intention to dual register with them for the current season and provided the required documentation from the Primary Association;
Final acceptance of dual registration is at the discretion of the Secondary Club based on the appropriate approval processes being undertaken with the Secondary Association.

In addition to the above requirements, a dual registered player must agree that the Primary Association has the right of first of refusal for selection in any representative teams, and subject to any agreement to the contrary, a dual registered player agrees that their first priority will be with their Primary Association and Club.

Nambour Blue Demons Hockey Club Inc

Nambour Blue Demons Hockey Club Inc. Fee & Code of Conduct Policy

When a player registers online with the Nambour Blue Demons Hockey Club Inc (the Club), they are agreeing with and will abide by the Club Fee Policy and the Club Code of Conduct. The Fee Policy is outlined below and the Code of Conduct is located on the website. The Club Treasurer (as all other committee positions) is a volunteer position. Please respect their valuable time by abiding with this policy. It is imperative that members communicate in a timely manner with the Treasurer any payment issues to avoid possible suspension from fixtures.

Fee Schedule

The fee schedule for the forthcoming season will be discussed at the first management meeting of the club’s financial year.
The final fee schedule for the forthcoming season will be agreed at a Club Management Meeting.
The fee schedule is calculated based on an assumption of a 20-game season. If the SCHA fixtures for the season for that player are more or less than 20 games, there will be no adjustment to the fee schedule.

Fee Payment

Payment can be made by cash, cheque or by direct deposit. It should be noted the club prefers a direct deposit into the club’s account.
Bank Account: Nambour Blue Demons Hockey Club Inc. BSB: 064424, Account Number: 00907536, Reference: Player's name.
Payment can be made in full, as per the published fee schedule, or in cases of financial hardship by a payment plan ( negotiated and agreed regular payments by direct debit) after a request in writing and agreement with the club’s treasurer at nbdhctreasurer@gmail.com
Players may be suspended from playing if fees not paid.
Hockey Australia (HA), Hockey Queensland (HQ), and Sunshine Coast Hockey Association (SCHA) registration payments are paid independently to Club Fees. Players will be required to pay the specified amount to both HA/HQ/SCHA and the Club. The Club Deposit must also be paid at the time on registration.
If an eligible Junior player chooses to play only Senior games, full Senior Club Fees will apply.
If a player is registered as a Junior, the players intent must be to play 6 games in a Junior Team to qualify for Junior Club Fees. This is to be 3 games played in a Junior Team by 31 May and further 3 games by the last fixture game. If this criterion is not meet, the player will be charged full Senior Club fees for the division they are playing in.
In addition, any registered Junior player who is listed in a Senior Team during the season, they will be charged the Juniors Playing Seniors Levy.

Fee Discounts

Discounts to the fee schedule can be applied for by contacting the Treasurer by email.
Discounts can include but not limited to: A reduction for Queensland representative players, goal keepers who supply their own kit and senior players who are still at secondary school.
The club accepts any current Queensland Government sports voucher discount scheme.

Fee Inclusions

Club Fees include -
- Seniors – All Fixture and training costs, Club Fees, Senior Presentation, Umpire Levy, SCHA Fees billed to the Club.
- Juniors – All Fixture and training costs, Club Fees, Junior Presentation, Umpire Levy, SCHA Fees billed to the Club.

Fee Exclusions

The Club’s fees do not include any Hockey Australia, Hockey Queensland or SCHA Player Registration Fees which are paid separately online during registration through the Registration Portal by players/parents and not to the Club.

Fee Non-Payment

Players will not be able to take the field for training or playing if HA/HQ/SCHA registration is not completed as they will not be covered by insurance.
Players also will not be able to play if Club Deposit is not paid.
Players will not be able to play if Final Invoice is not received by the due date unless there is a prior agreed and signed payment plan (Treasurer and Player). If a player does not fulfil agreed Plan, they will not be able to play.
Players will not be able to play in any final if fees have not been paid in full unless there is a prior agreed and signed payment plan (Treasurer and Player). If a player does not fulfil agreed Plan, they will not be able to play.
Players will not be able to attend presentations if fees have not been paid in full unless there is a prior agreed and signed payment plan (Treasurer and Player).
Players who remain unfinancial as of the 31^st December (unless an Agreement is in place with the Treasurer) will be declared unfinancial to the SCHA and will remain unfinancial and unable to play for any Club, until the fees are paid in full.

Fee Refunds

No player fees are transferable to another player or member.
Refunds in fees can be applied for by contacting the Treasurer by email at - nbdhctreasurer@gmail.com
The Nambour Deposit will not be refunded unless Player has not taken the field.

Examples of cases where the management committee will consider a refund include but not limited to: pregnancy, injury, illness, forced relocation.
Refunds in fees will be discussed at the first Club’s Management Meeting following the submission of the request to the Treasurer.

Players will be notified of the outcome within 10 days of the Meeting. If a refund has been approved and bank details have been provided, a refund will be made within 14 days.
All non-refundable fixed costs WILL NOT form part of the pro rata refund.
If a player has played no games, then the player can apply for a refund. The player is to contact HQ direct for discussion of refund for all HQ Fees.
Players who have successfully applied for a refund and who wish to attend the end of season presentation will have to pay an extra cost to attend.

Treasurer

NBDHC February 2024

Nambour Blue Demons Hockey Club Inc. Fee & Code of Conduct Policy (Draft 2025)

When a player registers online with the Nambour Blue Demons Hockey Club (the Club), they are agreeing with and will abide by the Club Fee Policy. The Fee Policy is outlined below alongside a Fee Schedule updated before the start of each season and the Code of Conduct is located on the website. The Club Treasurer (as all other committee positions) is a volunteer position. Please respect their valuable time by abiding with this policy. It is imperative that members communicate in a timely manner with the treasurer any payment issues to avoid possible suspension from fixtures.